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Library Services


What is digitisation?

The digitisation service allows the Library to digitise course reading and materials that would not otherwise be available electronically.

The types of material that can be digitised include: book chapters; journal articles and images. The service is run in conjunction with the Copyright Licence Agency's Scanning Licence, which allows us to photocopy and scan (digitise) material for teaching, subject to certain limitations.

Requesting a digitisation

Digitisation requests should be submitted via Cardiff Met's reading list system, Leganto. As a single point of access for course materials and resources, it is the ideal place to store your scans, and integrates seamlessly with our digitisation processes and technologies.

Once requested the digitisation team will provide a high-quality scan for you and will automatically attach to the item on your Reading List for instant access. The average turnaround time for a digitisation request to be processed and made available is six days.

For details on how to request a digitisation on Leganto, see our step-by-step guide.

You can also request a digitisation by filling in a Digitisation Request Form.

What can be scanned?

  • Up to 10% or one whole chapter, whichever is greater, from a book.
  • Up to 10% or one whole article, whichever is greater, from a single issue of a journal.
  • Up to 10% or one whole article, whichever is greater, from a set of conference proceedings.
  • Up to 10% of an anthology of short stories or poems or one short story or one poem of not more than 10 pages, whichever is greater.
  • Up to 10% or one single case, whichever is greater, from a published report of judicial proceedings.
  • Visual image, whether full or part page.


The blanket licence does not cover certain excluded categories such as some specifically identified publications; material produced by non-participating publishers; printed music; maps and charts; newspapers. A list of these exclusions is available on the CLA's website: Excluded Categories and Works.

Top tips on how to stay legal

  • Request digitisation via Cardiff Met Library Services.
  • Do not scan published material yourself and upload PDFs to Moodle or Leganto. These will not get reported to the CLA (a requirement of our licence) and are likely to infringe copyright.
  • Do not upload electronic content unless you are sure that it is permissible.
  • Only students registered for the relevant course of study, and staff teaching the course, should download or print the material.
  • No digital manipulation, morphing, colour or shade adjustment or otherwise is allowed, except to make a copy accessible to Visually Impaired Persons.
  • Newspapers, music and maps are excluded from this scheme.
  • The Copyright Licensing Agency has the right to audit institutional servers to ensure that the license is adhered to.


For more information on copyright, please see the Library Service's Copyright pages

Who do I contact for advice?

Nicola Herbert